Standardize

Standardizing Has Many Advantages

Firstly, standardizing is settling on an operational best practice and adhering to it. It is the key to Operational Excellence. The acronym SDD refers to Standardize, Document, and Display. Standardize is explained in the following discussion, Document means to write down, in detail, the activity steps or actions, and Display means post the Standard so anyone passing by can audit your actions. If you are in a public-facing role, the Standard Process should be in a binder, that is easily accessible.

There are many benefits to standardizing, the high-level ones are listed here:

  • Institute’s best practices,
  • Certainly, it gives a starting place for an improvement program, and
  • It provides an auditing bogey.

What do You Standardize?

Toyota Standardizes the activities within its processes. A system is made up of Value Streams, which include processes that are made of activities. Standardize all your activities.

Standardization Improvement Results

Similarly, if you standardize, these are some of the resulting areas you can improve:

  • Analyzing transportation methods and operations,
  • Improving tools,
  • Improving machining processes,
  • Rearranging machines,
  • Examining operational resources,
  • Consequently, installing autonomous systems (autonomous systems detect defects automatically and take a prescribed action),
  • Optimizing the number of machining materials,
  • Examine Resources to eliminate waste, maintain high production efficiency, and prevent the recurrence of:
    • Firstly, accidents,
    • Secondly, defective products,
    • Thirdly, defects, and
    • Finally, incorporating workers’ ideas.

Standardize Documentation

Next, let’s discuss the content of the 6+ Sigma Toyota Production System’s Standardisation Documentation. This has not changed over the years and is as follows:

  1. Work Sequence,
  2. Cycle Time, and
  3. Standard Inventory.

A Work Sequence is an exhaustive and complete list of all activities performed in a process. Cycle Time is calculated by dividing operational hours by the product produced over a fixed time frame. Lastly, the Standard Inventory is the work-in-progress material held between processes.

In Conclusion

Whether you are a hospital trying to minimize Hospital hospital-acquired infections or another System trying to improve, start by standardizing. Above all, if you standardize you will be operating on best practices and have a baseline starting point to start the improvement effort. Furthermore, no matter what system you operate, it will improve by standardizing.

There are many advantages of operating standard processes, especially if everyone in the system is operating standard processes. Creating standardized processes includes these three steps known as SDD:

  1. Standardize,
  2. Document, and
  3. Display

It is the responsibility of every process operator to perform SDD. On an assembly line, the standard process activities would be displayed facing the walkway however, if you are a check-in person at a hotel the process can be displayed in a binder on your desk. It is not only a reference document but also an audit document.